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Knowing how you spend your time is a powerful thing. After all, as the old saying goes, “What gets measured gets managed.” As a freelancer, I wear all the hats in my business – which means I have to guard my time carefully. I keep track of how much time each client project and business task takes so I can avoid underestimating difficult projects or overloading myself with work.
Best Time Tracking Apps For Small Business
But even if you’re not a solopreneur, there are many reasons to track your time: from recording billable hours to improving personal productivity to streamlining your business processes. Time tracking apps help make this practice easier, more accurate, and much more consistent.
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The best time trackers have a built-in timer and the ability to manually edit or add time. They allow you to assign time records to different tasks and projects, and provide detailed reporting and even invoicing features to turn your tracked time into revenue. After considering several dozen tools, I found the five best time tracking apps for individuals and small teams.
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By knowing how you spend your time, you can analyze your work trends and make better business decisions. Whether you work alone or in a small team, time tracking software can give you a complete overview of your daily, weekly, monthly and yearly work.
What do you do with this information? Perhaps most importantly, tracking project time can help you get paid, allowing you to be confident about your invoices, rather than trying to guess how much time you’ve worked. If you’re part of a team, time tracking can help you answer the question, “What are you working on this month?”
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Here, we’ve focused specifically on finding time trackers for freelancers, individuals, and small teams. We do not consider employee monitoring software, which often includes some form of time tracking. We include two automatic tracking tools that monitor user activity – but the data is for each user’s eyes only. With these tools, you can choose how much (if any) data you want to share with your supervisors.
Additionally, we don’t include project management, invoicing, or accounting apps that come with add-ons or built-in time tracking tools. While a time-tracking watch can be very useful within these tools, we’re guessing you’re probably buying a more robust solution if that’s what you need.
Looking for ways to make tracking time even easier? Add automation to your time tracking app and automatically trigger events, create projects, and notify your team when you start working on a task.
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If you need a time tracking tool but can’t afford one, you should use Toggl Track. The time tracker has a generous free service tier that gives you access to all of its apps (Android, iOS, Windows, macOS, Linux, web, and browser extensions) and includes all the basic features you’d expect from a time tracker. . App
ToggleTrack works so easily primarily because it doesn’t ask much of you when you start planning a task. Many time tracking apps require you to enter a client, project, and task in your account for the app to track your time. If not, you will have to temporarily postpone the work and enter them. With ToggleTrack, you can track your time instantly, view your tracked time records in a grid or calendar format, and worry about the details later.
Plus, when you use Toggl Track via a Chrome or Firefox extension, the timer toggle button appears in almost every web app you use, from Google Docs (and other Google apps) to Scout Support. Since you can always see the Toggle Tracking button as you work, you have a constant reminder to track your time.
ToggleTrack has some of the most detailed options I’ve seen in a time tracking app. For example, in the Toggl Track Chrome extension, you can automatically start and stop time tracking based on whether the browser is open or not. It also has excellent ideal detection that helps you maintain high accuracy of all your recordings. When the app detects that your computer is idle but the timer is still running, it offers ways to fix the recorded block of time. If you’re interrupted while you’re working and engage in a 20-minute conversation, Toggl Track can erase those 20 minutes from your record. Toggl Track also has a Pomodoro technique setting, so you can work on a project that needs your attention for a set amount of time and then take a short break, all with simple stopwatch-like reminders.
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For more flexibility, use the Toggl Track integration with your favorite apps, so you can start new time entries in Toggl Track when calendar events occur, add new entries to the spreadsheet, etc.
Who ToggleTrack isn’t for: While the free plan is simple and easy to use for basic time tracking and reporting, if you want a detailed view of your work, saved reports, or billable hours, you’ll need to upgrade to premium. For these properties. You’ll probably get better bang for your buck with another app on this list. And there’s no task management or scheduling functionality, so if you’re looking for a way to schedule and track your team’s workload, you’ll have to look elsewhere.
ToggleTrack Pricing: free for up to five users; $9/user/month on annual billing for the Starter plan, which includes rounding by time, billable rates, archived reports and more.
If you’re looking for a simple time-keeping app with no extra bells and whistles, consider Clockify. While the free plan doesn’t offer the same functionality as Toggl Track, it does include unlimited tracking, unlimited users, unlimited projects, and unlimited reports—all for free.
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If you’re looking for a project time tracking tool that easily integrates with your favorite project management tool to help your team plan and track your time, HourStack is worth checking out.
Probably the most pleasant surprise while testing the app is that HourStack is a sleek and easy-to-use combined calendar and time tracker. The app has native integration with popular project management tools like Asana, Google Tasks, Trello, Todoist, and even Google Calendar. When you connect to one of these apps, you can view your tasks from the sidebar within HourStack and drag them directly into the HourStack calendar to schedule your team’s workload.
And the best part? The integration works both ways, so you can mark tasks as complete from HourStack and they will update in your project manager. As an expert in productivity tools, I was impressed and excited about this feature.
HourStack’s strength lies in its simplicity. There is no risk of being overwhelmed or distracted by complex settings or interfaces. The calendar page shows your scheduled tasks and allows you to schedule and record work time. The Reports page, which can be filtered by clients, projects, and labels, shows the number of tasks you’ve completed, along with scheduled and check-in times. And with browser extensions for Chrome, Firefox, and Microsoft Edge, you can quickly start adding or tracking project time without entering a task or project first.
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If you need to connect HourStack to a tool that is not natively supported, you can use your HourStack integration. Connect HourStack with thousands of apps to integrate time tracking however it’s most useful. Here are some examples.
Who HourStack is not for: People who want a desktop and/or mobile app. HourStack works in your browser and through browser extensions, and while it’s very responsive for mobile devices, some users may feel limited by the limited number of points.
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