Construction Project Management Software For Small Business – Project management tools and software are considered expensive products in many organizations. However, when project management itself is a necessity and an important aspect of daily work, the concept of a free project management solution should not be out of reach.
Projects offers a feature-rich free version perfect for small businesses and start-ups. Here’s what you can do with our free plan:
Construction Project Management Software For Small Business
Easily map out your work breakdown structure with our free project planner using key modules like Milestones, Task Lists, Tasks and Issues. Categorize and identify common work items by assigning tags in our free project management system.
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The free project planning tool allows you to plan each step of your project and see what your timeline looks like in our Gantt Chart view. We also support the most commonly used end-to-end dependency in our project management software.
Whether you’re in the office or working remotely, keep the whole team focused on your project with common features like Feed, Forums, Docs and Chat.
We provide key tasks and release reports in our free project tracker so you can check how many of them belong to different statuses, assignees, owners, tags and other unique factors.
Projects works well with apps like CRM and Meeting and other third-party apps like Zapier. Whether it’s importing data from Microsoft Projects and JIRA or integrating with Google apps, you can do it all with Projects.
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Manage your projects from anywhere using our free project management app. Remote work and ad-hoc scheduling can be easily managed with our Android and IoS mobile apps. Don’t you think this makes us one of the best free project management software? There was a time when construction project management software was reserved and designed for large contractors and subcontractors who needed software to manage large numbers of concurrent projects, hundreds of people, dozens of parties, and thousands upon thousands of documents and forms.
One of the main trends that has influenced this adoption is the significant reduction in the cost of developing and distributing software to businesses, largely due to the Internet.
Additionally, improvements in software development and usability have made it possible for small businesses to easily transition their daily operating procedures to software that is easy to use and customizable—as opposed to the clunky and difficult-to-train software of the 90s and 2000s. .
While these trends have lowered the barrier to entry for small businesses – is project management software really necessary for a company of 5, or 10, or 20 people?
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A small business can greatly benefit from using the software. In fact, I can argue that a company that doesn’t have that many dedicated resources or people to manage admin and other redundant tasks can benefit more than larger companies that can afford a few extra people and some extra admin here and there.
Low startup costs, subscription-based pricing, and free trials and free usage make it very easy for small businesses to get started with the software.
So if we know that small businesses can easily get started with project management software today, what exactly are the benefits these companies can expect to get from the software?
There are two main benefits that every small business looks for when investing in construction management software: time savings and cost savings.
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These two assets and constraints (time and money) are the lifeblood of a small business, and managing them well is the difference between life and death.
The main benefit of software that does not use software constantly is the time it saves small businesses in administration. The superpower of software streamlines and automates repetitive manual tasks that take time to perform value-adding activities.
Manual data entry and document formatting – Good project management software standardizes the way information is captured in the field and automatically reconciles it with registries and databases so you don’t have to manually enter information into a spreadsheet or format Word documents and PDF files all day long
Upload, Download, Scan and Email – Small businesses, like all businesses, have to rely on paper-based forms to document what happens on site and on projects, which requires manual paper filling, document scanning, document uploading and sending emails back and forth. With software (and cloud-based applications), a small business can become fully digital (or mostly digital) relatively easily. They can digitize forms and documents, which means anyone can access them from one place, fill them digitally, sign them digitally and no need to waste time uploading, downloading, etc.
Project Management Software
Workflows – Every small business has some common workflows that they perform regularly. These workflows may be centered around security clearances, ITP completion or defect management.
Project management software allows small businesses to automate these once time-consuming workflows. Instead of emailing and calling people to check on what’s going on, people get automatic notifications when there’s something on their to-do list, which dramatically cuts back-and-forth and cuts down on costly delays.
All of these time savings reduce administrative overhead and allow your people to spend their time making you money—not reconciling data,
The construction industry is full of variations, changes, misunderstandings and other issues. One of the main benefits of small business construction project management software is that it allows the small business to maintain better and more reliable records.
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In the event of a dispute or contract change, the contractor or subcontractor may blame the small business (sometimes fairly, sometimes unfairly).
The only way a small business can take advantage of this dynamic or “connection” is to have proof of exactly what happened.
Using a digital log on the site instead of a piece of paper allows your construction workers to capture accompanying photos and video evidence of work done (or not yet done).
Instead of digging through folder after folder of missing photos or evidence, all evidence obtained on site through project management software will sit in one organized place where it can be immediately found and retrieved to support a claim or dispute.
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While that large contractor or subcontractor may take a $50,000 hit, your small business probably cannot. It is imperative that you have all the supporting evidence and proof of what is happening right when you need it.
Another critical component of small business project management software is that these platforms allow small businesses to track what is happening with their projects in real time.
In the past, small businesses had to rely on Excel-based gantt charts and delayed information coming from the site to understand how their jobs and projects were tracking.
With the software, these small businesses can see how they are tracking and progressing in real time.
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They can view and update gantt charts and project schedules in real time; they can track actual progress against planned progress and can get analytics and insight into what’s going on.
Small business owners used to not have a single control center where they could see and manage what was happening in their business – but now they can.
The last benefit we will discuss is professionalism. In construction, managing commercial, financial, production, environmental and safety information correctly and professionally is difficult.
They can rely on software to take care of the formatting and collaboration aspects of the business.
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All of these small elements add up in the eyes of your employees and your customers, and all of this enhanced professionalism shapes the perception of your small business—affecting your bottom line over time.
Now that I’m sure you’re sold on the benefits of construction project management software for your small business – what are some of the things you should look for when “shopping” for the most suitable software for you.
Flexibility and ease of use are especially important for small businesses. Although the standard for software today is significantly higher than it was a year ago (so there is more user-friendly software), you can be sure to find modern software that is built with the user experience in mind. This can make all the difference in how quickly and efficiently the software is adopted and begins to benefit your small business.
You should also look for flexible software that can be adapted to the way you want to work. Some of the larger and more cumbersome systems can be very cumbersome and require custom development and customization work that can add thousands to the cost of the software as well as time delays to get up and running.
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You want to be able to make quick changes to the software and customize it to fit your needs while learning what it can do and how it can best benefit your operations.
As previously mentioned, more and more software today has affordable prices that suit small businesses as well as large businesses.
Look for software that doesn’t have huge upfront costs and custom development work, and has a pricing structure based on the value you get from the platform – like the number of users saving time
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