How To Create A Company Intranet

How To Create A Company Intranet – When we build a new intranet for a client, we collect what we call a “page heatmap” – it shows us which parts of the page are most bookmarked and how far down the page people go.

Knowing this helps us see which features of the site users find most important so that we don’t waste time on the wrong things in the future.

How To Create A Company Intranet

How To Create A Company Intranet

For this post, we’ve compiled six of the best company intranet examples based on data collected from hundreds of intranet sites!

Intranet Design & Homepages: How To Get It Right In 2021

Unlike email and instant messaging, a company’s intranet is the primary source of information for things like company communications, forms and templates, policies and procedures.

Let’s face it, without a central location – such as an intranet site – employees wander around the company’s communication channels trying to find the same template over and over again.

Of all website visitors to a company’s website, about 80% are the homepage. This number is high because many businesses make their intranet page the default page when employees open their browsers.

Since most people see the homepage, avoid making it just a screen grabber or something to jump to where employees really need to go.

What Every Intranet Needs: Reflections After 20 Design Annuals

Credit unions, private equity and investment companies, banks and insurance companies are just some of the financial institutions:

This requires a company intranet that is easy to update and secure whether employees are working in the office or remotely.

Health care organizations also employ many workers. Members of staff in management positions have a computer, but many non-management staff do not.

How To Create A Company Intranet

The HR department will save many hours on new employee inquiries if they have an area to teach new employees:

Build Your Modern Intranet With Sharepoint In Office 365

The latest intranet example of a great onboarding page that gets 5 stars every time we post it.

The salary and benefits page is the second most visited page on the company’s intranet. Help answer questions about compensation and benefits, policies, vacations and performance.

If your company uses different applications to save time, expenses and holidays – you can link to the applications from the salary and benefits page.

The learning and development page may look different depending on whether your organization uses a learning management system (LMS).

Is An Intranet Right For Your Business? Find Out

When searching for news, employees don’t immediately think of which department created the news. If your itinerary shows a list of departments, employees may have to click through multiple department pages before they find what they’re looking for.

Creative label names like “Neighbor” or “Daily Pulse” sound great, but our survey shows that most employees do not know what is under them, and only about 2% of employees click on them. Renaming these with clear and descriptive labels (eg: Onboarding, Benefits & Payroll) will improve engagement and ease of use.

Your modern intranet page is like a movie trailer, impressing the first few seconds when someone wants to see more. So make sure it makes a good first impression. A clean, modern design can go a long way in boosting employee engagement and intranet adoption.

How To Create A Company Intranet

You may have heard of the old saying, “A person’s name is the sweetest sound to them,” and it’s true when it comes to your intranet pages as well. A personalized greeting makes your intranet relevant to employees, and they are more likely to pay attention.

How To Plan, Design, & Build A Successful Intranet

Round corners are everywhere: in your mobile apps, on the web, and even on many billboards. With round icons on your intranet, it looks modern and familiar to what employees see everywhere.

Give your website more personality by adding your company colors! Not only will it look fresh, but it will help create a cohesive and memorable experience for employees that reflects well on your company culture.

Although it is easy to copy another design, do it carefully. Some companies love good designs but may not have anyone to look after them. When in doubt, ask yourself: (1) Is there evidence that my employees need this process now (2) Do I have the staff to moderate and maintain this page? At Origami, at the beginning of each project, we have a design workshop to help clients decide which process will come out immediately and which will come out later.

Just like in a restaurant menu where the menu items show high-end dishes, on your intranet, quick links help employees find the most used content in one way. You can include links to business applications, such as magazines, employee handbooks, recurring templates, etc.

Intranet Content Ideas To Boost Engagement

As our attention spans shorten, many internal connections are neglected. To solve this problem, you need to address the problems to different groups of employees. Many modern intranet solutions allow targeting of content and events based on location, role or security group.

Seeking and not finding is painful. Why is searching in the modern intranet not as easy as Google? Three out of four employees want forms, templates and policies. So make these tools visible right before anything else. Keep them separate from all other content on the intranet, and employees will find what they’re looking for faster.

The employee handbook is one of the top 3 tools that employees use the most. It is a must have. It makes it easy to connect with colleagues and experts from other fields, especially for new employees during the virtual tour.

How To Create A Company Intranet

A company calendar helps keep important events such as team meetings, holidays and appointments in one place. Keep your team in the loop and on the same page!

Sharepoint Online As Intranet Portal

Welcome new hires, recognize employee achievements and prompt action to keep your employees engaged. Employee recognition can do wonders for your company culture. You will create meaningful relationships among your employees, which can encourage sharing and help your organization grow!

If there is an outage or an urgent event, such as severe weather, or a security incident affecting the company’s offices or premises, it is important to make this information visible on your intranet. You can use different colors to show the severity of the alert.

Use a bulletin board to help employees generate ideas for new products, improvements to existing processes, and even tips from senior employees to new entrants. This will involve employees in the remote workplace and develop a shared knowledge and company culture.

A simple option can help you understand how current policies or changes will affect your employees. Well-designed questionnaires can also boost employee engagement. Be creative, and you can quickly adopt employee ideas!

Why Intranet Design Is So Bad And How To Fix It: A Definitive Guide

Multi-media content is great for employee engagement! These videos provide feedback for those who can’t make it to the meeting and make the intranet experience more interactive for everyone.

Share dashboards with important information. This can reduce the time it takes to get those numbers to the analytics platform and keep employees aligned with high-level goals. With Origami you can import any dashboard from Tableau, Power-Bi or Google Analytics, like my example below.

Having an FAQ section on the intranet can be very important for companies that have a lot of new jobs. It can help new employees onboard quickly and reduce email volume during onboarding days.

How To Create A Company Intranet

Your internal communications are important as long as they are fresh and timely. Keep your intranet strong by adding new content regularly. With regular content updates, your intranet will become the one true resource your employees know they can trust!

What Makes A Good Intranet?

Make your website mobile friendly. This is especially important for industries with a large number of frontline workers, such as manufacturing, retail and real estate. A simple intranet for frontline and remote workers will create an inclusive company culture.

The best way to find out what your users think about your intranet is to ask them. Encourage employees to share their ideas on your popular intranet page. Gathering regular feedback is key to understanding what works and what doesn’t, so your intranet can evolve and stay fresh for years to come.

As mentioned at the beginning, when we create a new intranet for a client, we collect what we call a “page heatmap” – to see how employees get to important pages. Based on usage information, after some time, you may want to change the page for better user interaction. This will make your intranet more useful for employees.

See what intranet users want and don’t get to understand the content they need via the intranet. If you know what needs to be added,​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​a

What Is An Intranet?

Schedule your internal discussions when employees have the opportunity to participate. If you posted a news article on Monday morning, it doesn’t matter if employees receive the notification. Monday is busy! Employers may ignore your post unless it is urgent.

But what if you put it right when everyone is active, not only will you get more views, but you will also get more employee engagement! For most of our customers, 7-8 am on Tuesdays is when their users are most active. So, those are the hours we can spend posting.

A common mistake that organizations make is asking employees

How To Create A Company Intranet

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